Personal Assistant to the CEO - Oil and Gas Company

Location: Bakı

Job Overview: We are seeking a highly organized, discreet, and proactive Personal Assistant to the CEO to provide comprehensive administrative and organizational support. The successful candidate will act as a trusted partner to the CEO, ensuring smooth daily operations, effective time management, and professional coordination with internal and external stakeholders. This role also offers strong exposure to senior leadership and business operations, providing valuable learning and career development opportunities within the organization. Key Responsibilities: Manage the CEO’s calendar, appointments, meetings, and travel arrangements Act as the primary point of contact between the CEO and internal/external stakeholders Prepare, review, and organize correspondence, presentations, reports, and briefing materials Coordinate meetings, prepare agendas, take minutes, and follow up on action items Handle confidential and sensitive information with the highest level of discretion Support planning and execution of executive-level meetings, events, and business trips Monitor deadlines, prioritize tasks, and ensure timely completion of assignments Assist with ad hoc projects and administrative tasks as required by the CEO Requirements: Bachelor’s degree in Business Administration, Management, or a related field Minimum 3-4 years of experience as a Personal Assistant / Executive Assistant, preferably supporting senior management Excellent organizational and time-management skills Strong written and verbal communication skills High level of confidentiality, professionalism, and integrity Ability to multitask, prioritize, and work under pressure Proficiency in MS Office (Outlook, Word, Excel, PowerPoint) Strong attention to detail and problem-solving skills Personal Competencies: High level of responsibility and reliability Proactive and solution-oriented mindset Strong interpersonal skills and emotional intelligence Ability to work independently and anticipate needs Professional presence and communication style Language Requirements: Azerbaijani – Fluent (spoken and written) English – Fluent (spoken and written) What We Offer: Opportunity to work closely with top management Professional development and career growth opportunities Dynamic and professional working environment with a globally experienced team Competitive compensation package, including medical insurance (covering family members), training and development opportunities, lunch and parking facilities, a KPI-based performance system, and bonuses Interested candidates can send their cv to the e-mail address in the Apply for job button. e-amail:  recruitment.baku.mail@gmail.com