Human Resources (HR) Assistant - Baku International School

Местоположение: Bakı

Location: Baku, Azerbaijan Position: Full-Time HR Assistant Position Overview Baku International School (BIS) is seeking a highly organized, professional, and knowledgeable Human Resources (HR) Assistant to support the school's human resources operations. This individual will play an essential role in supporting both international and locally hired employees while ensuring compliance with Azerbaijani labor laws, government regulations, and school policies and procedures. The ideal candidate will have a strong understanding of Azerbaijani employment practices, government systems, including ASAN services, payroll administration, employee benefits, and visa and residency requirements. This position requires excellent communication skills, attention to detail, confidentiality, and the ability to work independently in a multicultural school environment. Key Responsibilities Human Resources and Employee Support Serve as a primary point of contact for HR-related questions and administrative support for both international and locally hired employees. Prepare, process, and maintain employment contracts, renewals, amendments, and other employment documentation. Maintain accurate and confidential employee personnel records. Coordinate employee onboarding and offboarding procedures. Assist international employees and their families with relocation-related administrative requirements. Payroll Administration Manage and coordinate the school's monthly payroll process for local and international employees. Maintain payroll records and coordinate with the school's outsourced financial and accounting service provider. Ensure payroll practices comply with applicable Azerbaijani labor regulations and school policies. ASAN and Government Documentation Demonstrate a thorough working knowledge of ASAN services and relevant Azerbaijani government employment systems. Coordinate and process required government documentation for employees. Assist with work permits, residency permits, renewals, and other immigration-related requirements. Monitor deadlines and ensure compliance with applicable regulations. Visas and International Employee Support Coordinate visa, work permit, and residency processes for internationally hired teachers and eligible family members. Assist new international employees with documentation and government registration requirements. Track expiration dates and coordinate timely renewals. Provide guidance and administrative assistance to international staff navigating local employment and residency procedures. Employee Benefits, Healthcare, and Leave Coordinate employee healthcare enrollment, insurance documentation, and benefits administration. Administer maternity, paternity, medical, sick, and other approved leave processes in accordance with applicable laws and school policies. Maintain accurate records of employee leave entitlements and balances. Assist employees with required documentation for government benefits and statutory leave. Ensure confidentiality when handling sensitive employee and medical information. Compliance and Administrative Coordination Stay informed about changes to Azerbaijani labor laws, employment regulations, and HR requirements. Coordinate with school administration, legal representatives, and outsourced financial service providers as needed. Prepare HR-related reports and documentation for school administration. Ensure employee records and required government submissions are accurate and completed on time. Perform other HR-related administrative duties as assigned by the School Director. Required Qualifications Bachelor's degree in Human Resources, Business Administration, Management, or a related field. Previous experience in human resources, payroll, personnel administration, or a related position. Proficiency in both English and Azerbaijani , including written and verbal communication. Strong working knowledge of Azerbaijani labor laws and employment regulations. Demonstrated experience working with ASAN services and government employment documentation. Knowledge of payroll procedures, employee benefits, healthcare administration, and statutory leave requirements. Strong computer skills, including Microsoft Office and electronic recordkeeping systems. Excellent organizational, interpersonal, and problem-solving skills. Ability to maintain strict confidentiality and handle sensitive employee information professionally. Preferred Qualifications Three to five or years of relevant HR or administrative experience. Previous experience supporting international employees or working in an international organization. Familiarity with visa, work permit, and residency processes for foreign nationals in Azerbaijan. Experience coordinating payroll with external accounting or financial service providers. Knowledge of both local and international employment practices. Salary and Benefits The starting salary for a candidate with a bachelor's degree and five years of recognized experience in a range from 22,000-23,000 AZN a year (annually).  Final salary placement will be determined according to qualifications, recognized experience, and the applicable school local salary schedule. Application Process Interested candidates should submit a current CV/resume and a letter of interest outlining their relevant qualifications and experience,  to the e-mail address in the Apply for job button. Baku International School is committed to maintaining a professional, collaborative, and supportive working environment for all employees. Join the BIS Eagles Team — Where You Can SOAR!