Office Manager - Company | Vakansiya

Job responsibilities Manage the daily operations of the office and ensure a safe, organized, and efficient working environment. Coordinate office procurement, including stationery, office supplies, pantry items, and other operational purchases. Oversee the office cleaning service and monitor service quality. Manage office access, including visitor registration, access cards, and coordination with building management. Administer parking allocation and maintain the office parking schedule. Coordinate office maintenance requests — electricity, utilities, repairs, and other facility-related issues — with the landlord and service providers. Handle document flow: register incoming and outgoing correspondence and arrange the dispatch of documents to designated addresses. Maintain relationships with office vendors and suppliers, ensuring timely delivery of services and supplies. Support office logistics for meetings, internal events, and employee activities. Maintain office inventory and ensure workplace equipment and common areas are properly organized. Assist with workplace setup for new employees, including desks, office access, and welcome materials. Requirements Bachelor's degree in Business Administration, Management, Hospitality, or a related field is preferred. 2+ years of experience in office administration, facilities management, or office operations. Fluency in Azerbaijani; working proficiency in English and Russian (written and spoken). Confident user of MS Office (Word, Excel, Outlook). Experience working with vendors and service providers. Experience in document flow and office record-keeping is an advantage. Personal Qualities Strong organizational skills and the ability to manage multiple tasks in parallel. Attention to detail and a high level of responsibility. Effective communication and teamwork skills. Problem-solving mindset and the ability to take initiative. Customer-service orientation. Strong time management and prioritization skills. Discretion in handling confidential information and commitment to business ethics. Adaptability and resilience under pressure. Interested candidates can apply by clicking the link provided in the "Apply" button.