Executive Assistant to CEO - Novex Group | Vakansiya

Location: Baku, Azerbaijan Key Responsibilities: Support the CEO in managing strategic priorities, business initiatives, and executive agenda Track organizational deadlines, action plans, and critical deliverables across departments Follow up with department heads to ensure timely submission of reports, updates, and required information Monitor execution of CEO decisions and provide regular status updates Collect, analyze, and consolidate business data from different functions Prepare executive dashboards, management reports, and performance summaries Develop high-quality presentations, briefing materials, and business reviews for leadership meetings Coordinate cross-functional projects and ensure alignment between departments Attend meetings, document key decisions, action items, and follow-up actions Identify bottlenecks and escalate risks that may impact business objectives or deadlines Support process improvement and digitalization initiatives Utilize AI tools to improve productivity, reporting efficiency, and information management Handle confidential business information with the highest level of discretion and professionalism Requirements: Bachelor's degree in Business Administration, Economics, Finance, Engineering, or related fields Minimum 3-5 years of experience in Executive Assistant, Chief of Staff Support, Business Analyst, Project Coordinator, or similar roles Fluent Azerbaijani, Russian and English are preffered Advanced proficiency in Microsoft Excel and PowerPoint Strong experience in preparing management reports, dashboards, and executive presentations Practical knowledge of AI-powered tools (Microsoft Copilot, ChatGPT, Power BI AI features, or similar platforms) Strong analytical and numerical skills Excellent communication abilities Strong project coordination and deadline management skills Ability to prioritize multiple tasks in a fast-paced environment Preferred Qualifications: Experience working directly with C-level executives Knowledge of Power BI or advanced reporting tools Experience in FMCG, manufacturing, retail, or large corporate environments If you believe you meet the above criteria, please send your CV to the e-mail address in the Apply for job button with the subject line “ Executive Assistant to CEO ”.